Privacy policy

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At Quantitative Heat Oy, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the EU General Data Protection Regulation (GDPR).

1. Data Controller

Quantitative Heat Oy  
Business ID: 2913224-2
Address: Mannerheimintie 105, 00280 Helsinki
Email: info@qheat.com

2. Personal Data We Collect

We may collect and process the following categories of personal data:

  • Information you provide via our contact forms or newsletter subscriptions.
  • Name and contact details (such as email, phone number, company, job title, address).
  • Job application data (CV, cover letter, references, and other information provided during recruitment and when sending open application).
  • Customer and contract information.
  • Employee data needed for managing the employment relationship.
3. Purpose of Processing Personal Data

We process personal data for the following purposes:

  • Recruitment: Handling job applications and communicating with applicants.
  • Newsletter and Marketing: Sending newsletters, event information, and marketing communications based on consent.
  • Customer Relations: Managing customer relationships, processing orders, invoicing, and providing customer support.
  • Human Resources: Managing employment relationships, payroll, legal obligations, and internal communication.
  • Responding to inquiries: Handling questions and requests submitted through our website or via email.
4. Legal Basis for Processing

We process personal data on the following legal bases:

  • Contractual necessity (customers, employees).
  • Consent (newsletter subscriptions and some recruitment related processing).
  • Legal obligation (e.g., payroll, accounting, statutory reporting).
  • Legitimate interest (customer relationship management, recruitment, business development).
5. Data Retention

We retain personal data only for as long as necessary for the purposes described above or as required by law.
When retention is no longer necessary, data is securely deleted or anonymized.

6. Data Sharing and Transfers

We may share personal data with trusted service providers such as:

  • IT service providers.
  • Payroll and accounting partners.
  • Recruitment or HR management tools.

All service providers are bound by contractual confidentiality and GDPR-compliant data protection obligations.
Personal data is not transferred outside the EU/EEA unless adequate safeguards (such as Standard Contractual Clauses) are in place.

7. Your Rights

You have the right to:

  • Access your personal data.
  • Request correction or deletion of your data.
  • Restrict or object to the processing of your data.
  • Withdraw your consent at any time (for newsletter or marketing communications).
  • Request data portability where applicable.
  • File a complaint with the Office of the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto).

Requests and privacy-related inquiries can be sent to: info@qheat.com

8. Data Security

We use appropriate technical and organizational measures to protect personal data and ensure its confidentiality, integrity, and availability.
We never sell personal data.

9. Cookies
Our website does not use cookies or similar tracking technologies.
10. Updates to This Policy

We may update this Privacy Policy as necessary. The latest version is always available on our website.

Last update 16.12.2025.